MOVING EXPENSES

Washington state regulations allow institutions to pay certain associated costs involved in the relocation of new employees, including travel and per diem. However, the College of Arts and Sciences has only a limited amount of funds available for new faculty moving expenses. The College, therefore, limits allowable expenses to those involved in moving the actual household. The College will not pay travel and per diem costs, even if the combined total of moving, travel, and per diem costs does not exceed $5,000. Departments may, if they desire and have funding available, pay for travel and per diem expenses from their own resources.

Upon acceptance of an offer of permanent employment, the new faculty member should be referred to the Web sites (which are listed in the enclosure to the sample offer letter) for College, University, and state moving expense policies.

Eligibility and funding.

The state of Washington and thus the College of Arts and Sciences allow up to 16,000 pounds of eligible household goods to be covered under their moving expense policies. The College will provide up to $5,000 maximum of the allowable costs of moving the household only. Once the move has been completed, the employee will be billed for any costs disallowed by state contract or state law, or in the case of a self-move will not be reimbursed. These non-covered/non-reimbursable costs include:
(1) the cost of shipping any ineligible items,
(2) the cost of shipping weight in excess of 16,000 pounds (even if the total bill is less than $5,000),
(3) costs in excess of the $5,000 maximum (even if the weight does not exceed 16,000 pounds).

University & state Web sites.

For University policies on moving expenses, see:
http://www.washington.edu/admin/purchasing/moving

For Washington state regulations on moving expenses, see:
http://www.ga.wa.gov/pca/moving.htm

A33 form. Use UW form A33 (Request for Moving Expenses) to request moving expenses; do not use the form found on the state Web site.